It has been observed that users preparing documents in EBYS generally forward documents requiring “Approval/Compliance/Authorization” with only the signature of the unit manager to higher-level managers. In such cases, the higher managers who receive the document can only take action by using the “Notes” tab related to the document.

Approvals given through the “Notes” tab often cause additional steps for many units (such as using a Screenshot Tool) and, in some cases, prevent the continuation of related processes (for example, the documents submitted by the Strategy Development Department to the Court of Accounts may be rejected).

For all types of Internal/External documents that require “Approval” in EBYS, users preparing the document must separately select the “Signing manager” and the “Higher-level manager who is to give Approval or Compliance” in the “Approvers” tab, and add each to the document by clicking the “OK” button each time.

Below, example screens are shown for selecting the Signatory, selecting the Approver, and how the approvers will appear on the document as a result of these selections:

Questions related to EBYS can be sent to the email address ebys-destek@metu.edu.tr.