Electronic Document Management System (EDMS/EBYS) is a system that identifies, preserves, and manages documents serving as evidence of an organization's activities by maintaining their content, metadata, format, and relational attributes. It ensures the digital management of records within their chain of custody while supporting their evidential value for relevant functions or transactions.

Middle East Technical University's Electronic Document Management System (METU EDMS) has been designed to facilitate internal and external communication among university units, personnel, and legal entities—whether through physical or digitally signed electronic correspondence

As of May 21, 2018, all institutional correspondence (both internal and external) is expected to be conducted via EDMS, except for classified documents or those legally required to be transmitted physically.

Key Guidelines for METU EDMS Operation and Usage

The following directives (in Turkish) must be observed:

• Orta Doğu Teknik Üniversitesi Fiziki ve Elektronik Ortamda Uygulanacak Resmi Yazışma Kuralları Yönergesi
• Orta Doğu Teknik Üniversitesi Yetki Devri ve İmza Yetki/Yetkilileri Yönergesi
• Gizlilik Dereceli Yazıların Sınıflanması-İç Genelge
• Dış Yazışmalar-İç Genelge
• Elektronik Belge Yönetim Sistemi Kuralları
• Görevlendirme Yazılarının EBYS'den Gönderimine İlişkin İlkeler
• Harcama Birimlerinin EBYS'de E-Faturalara İtiraz Yazısı Hazırlama Kılavuzu
• EBYS’de e-Yazışma Paketi (EYP) 2.0 Versiyonu ile Getirilen Yenilikler (Mayıs 2021)
  
• EBYS Fiziksel Postalama Formu Kullanım Kuralları

 Detailed guidance is available via the following support links:

• Login and Authorization
• Document Transactions
• Functional Features
• Electronic Form Transactions
• Help Videos

For inquiries, contact EDMS Support: ebys-destek@metu.edu.tr